Compliance for Curriculum Faculty

Attendance

Fayetteville Technical Community College is committed to student success, retention, and progression. The College believes that when students participate in class regularly, they are demonstrating responsibility and commitment to their education. While the College does not have an institutional attendance policy, taking attendance is required through the census date of the class. The Office of Veteran Affairs requires notification when VA students stop attending class, and instructors are responsible for reporting these dates.

Additionally, some programs may have outside regulatory bodies that require a minimum of course attendance hours (e.g. Cosmetology, BLET, health programs, etc.). Students enrolled in any course, regardless of delivery method, must be in attendance, or receive a participation grade and be recorded as present, or actively participating at least one time on or before the census date of the course (the first 10% of the term). Students who have not attended or actively participated at least once by the census date will be dropped by the instructor as a “No Show.” For fully online courses, a student must complete a course entry quiz or graded assignment on or before the census date. For Blended and Hybrid courses, a student must be physically present in the class or submit a course entry quiz or other assignment on or before the census date.

Instructors should:

1. Review the course roster and verify:

• all students in the class are on the roster
• the class schedule is correct

2. Accurately record attendance to reflect the correct course entry date of students through the 10% Census period.

• Online: attendance is measured by active participation and recorded as the date that a course entry quiz, assignment, etc. is submitted.
• Hybrid/Blended: attendance is measured by face to face attendance and/or submission of a course entry quiz, assignment, etc.
• Face to face: attendance is measured by class attendance.

Attendance is recorded in Self-Service by accessing the “Faculty” area.

This video demonstrates recording attendance and the “update all” feature:

Census & Roster Certification

Students are expected to attend each credit course in which they are registered by the 10% (census) date of the course. Census is a “snapshot” of all students who entered the class on or before the 10% (census) date of the course. In Online, Blended and Hybrid classes, students have until 11:59PM the day of census to complete the Course Entry quiz. North Carolina Community Colleges are funded based on their enrollment of students who entered a class by the census date (generally the 10% point of the class) and did not drop before the census date (NC Community College 1G-SBCCC 200.93 Reporting of Student Hours in Curriculum).

1. Verify that attendance has been documented accurately for all students.
2. Census dates can be found in two convenient locations
   1. Self-Service: Faculty = Roster: top right corner
   2. Datatel: XFSROS: (Enter term, then course) & print class roster. Census date is in the top right corner.
3. Certify (sign) and date the class roster within 48 hours after the census date.

Rosters are certified and signed electronically in Self-Service

This video demonstrates certifying the census report:

Attendance Policies

Attendance Policies and Procedures are located in the FTCC Academic Procedures Manual.

The College believes that when students participate in class regularly, they are demonstrating responsibility and commitment to their education.

An instructor may drop students who have excessive absences (see Student Handbook).

Attendance Records Applicable to Student Veterans Only

Fayetteville Technical Community College is required by federal regulations to show termination or reduced class loads of all student veterans within 30 days of the last date of attendance. Failure to do so causes the College to be held liable for overpayments made to the student. To help eliminate any possible liability, the following steps must be followed in reporting attendance of student veterans:

1. Daily attendance records must be maintained for all veterans.
2. When a veteran is determined withdrawn according to the current withdrawal policy, a “change of registration” (drop) form must be filled out immediately and submitted to the Office of the Registrar/Curriculum.
3. The drop date and last date of attendance or contact shown on the form must agree with the instructor’s class roster.
4. The drop form must be submitted no later than eleven (11) school days following the last date of student’s attendance or contact with the class

Final Grades

Grades are entered via Self-Service.

Faculty should complete grading and enter final course grades within 24 hours after the course ends, no later than 0800 the following day.

• Example: Course end date is March 9th, final grades must be submitted by March 11th at 0800.

When the grade of “F” is entered, the Last Date of Attendance must also be entered.

Incomplete Grades – the expiration date and the last date of attendance must be entered.